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PilotWare VLS Classic |
The Video Logging System That Standardized Hollywood
PilotWare VLS Classic embodies over a decade of software engineering for television shows and production companies. Gone are the days of rifling through printed logs to find an element, or asking if anyone can remember which tape has B-roll of a sunset. PilotWare is an excellent precursor to the editing stage and a proven foundation for tracking media assets and streamlining workflow. Used by over 250 reality productions.
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VAULT
The Vault Module began years ago as a tape tracking system and has evolved into a media library for the growing array of asset formats that today's businesses must manage. Create a variety of numbering formats, track whereabouts and history, and print labels w/ barcodes. The vault is scalable to meet needs ranging from small video libraries to large corporate structures with multiple projects and departments.
LOGGING
The Logging Module is a by-product of working with 250 reality show productions and streamlining a concept for cataloguing and searching footage in a fast, systematic and comprehensive style. PilotWare allows users to customize logging topics and associate descriptive keyword lists, which refines the logging and search process. Transcripts can be generated in the system, or imported from text files and made searchable.
STORY
The Story Module uses Bins to organize and save ideas, pitches, scenes, segments, episodes or custom searches. Search for and attach logs that support a Bins' topic or theme. Write 2-column scripts for a Bin, or export the data to text files for use in word processing programs. Export Bins to editing systems as a dig list for the associated logs. |
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| KEY FEATURES |
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Transcribe Tapes or Import Transcripts
Extensive Search Features
Customize Key Tracking Features
Create Story Bins, Outlines & Scripts
Export Bins to Avid & Final Cut Pro
Restricted Access Features
Multiple Reports & Print Outs
Changes Updated Instantly Across a Computer Network
Cross-Platform Access for MAC & PC |
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MEDIA INFO SCREEN
Create multiple numbering schemes to track a range of media, from field tapes and interviews to stills and CD's. |
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Custom numbering options
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Eight custom fields w/ keyword pop-up menus
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Print labels w/ bar codes
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Check media in/out
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Link to master copies
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View logger/transcriber details
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Mark if media has been digitized, cloned or dubbed
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Restrict access
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Link to related clips, transcriptions or story notes
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LIST VIEW
All list views in the system contain standard features that simplify the tracking process. |
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Color-code media types
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Sort by column headings
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View status of logged, digitized and dubbed media
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Mark and pull selections into new found sets
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Drill-down to specific records
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Toggle through lists one record at a time, or in sections
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USER-SPECIFIED TAPE NUMBERING
Three types of number formatting cover virtually any numbering situation. Variants allow tracking of multiple tape formats - Field Tapes, Acquired Footage, Interviews, B-Roll--and each format can have a unique numbering system. Production companies, can use similar variants to track and differentiate between multiple shows or projects. A secondary tape number can also be tracked for instances when tapes have been previously numbered in a different format. |
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Build Format
Build a numbering format with a custom code. Choose how many digits are in the number and what they represent.
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Serial Format
Choose a starting number and system will number each new tape incrementally. For example, you may have a series starting with code "FT". These are field tapes and are tracked numerically from FT001 and up.
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Manual Entry
If a tape is already numbered with a unique format, simply type the number into the system. This is ideal for preprinted bar code labels, or acquired footage with a vendor's tape number that needs to be tracked.
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LABEL MAKER
Labeling is a popular feature of the Tape Vault. Your tape library will have an impressive appearance once your labeling is standardized. Logos and bar codes can be printed on the labels, as well as a broad range of information from fields in the system. Select from a variety of formats for VHS, Beta, CD/DVD and DV. |
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The Label Module includes multiple formats for Beta, VHS and several sizes of DV Cam tapes. Print with point-and-click simplicity. Tape info is already logged into the system so there is no typing necessary.
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Print a single tape label, or pull a batch of tapes into the label module for printing
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Select label position (great for partially used sheets of labels)
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Choose your label style
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Send to printer
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LOGGING SCREEN
Track detailed information about a tape or clip. Customize pull-down menus with keywords for a systematic and precise logging style; frequently entered data can be selected rather than typed repeatedly. PilotWare can reduce your dubbing costs by capturing time code from Channel 2 of a standard VHS tape, eliminating the need to log from more expensive tape formats. |
- Track and transcribe content
- Custom tracking fields
- Editable keyword pop-up menus
- Capture time code
- Find & replace
- Auto-entry of common info
- Export logs & transcripts
- Print logs and transcripts
- Track logger's productivity
- Import existing logs and transcripts
- Full deck control
- Check spelling
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CUSTOM FIELDS
The system includes custom pop-up menus that contribute to a systematic and streamlined logging style. The system includes custom pop-up menus that contribute to a systematic and streamlined logging style. Define up to eight different categories, then enter keywords for each category. Your category definitions will appear on the logging screen as convenient pop-up menus. The benefit is a standardized description that enables story editors to enhance their searches.
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TRANSCRIPTIONS
Tapes can be transcribed directly into the database, or imported from a text or Word file. Once in the system, transcripts can be accessed across your computer network and are completely searchable. Story editors don't have to scour pages of text to find a key phrase. However, transcripts can also be printed in a clean and concise format.
Outsourcing your transcriptions? Import your text files of transcribed tapes, then search, review and work with the transcription files. TOP |
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FIND SCREENS
All data entry fields in the system are searchable in a related find screen. Search by a single field, multiple fields, ranges or omit field entries from a search. PilotWare's use of keyword pop-up menus eliminates synonym search errors and typo search errors. A funny clip will never be logged as humorous, satirical or funy [sic]. which results in more effective searches. |
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Search by keyword, field descriptions, logger, tape number, cast member etc.
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Combine search requests for more detailed results
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An "Omit" feature lets you eliminate definitions from a search
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Save search results as a bin for future reference without having to repeat the search
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STORY MODULE
Story editors can create Bins to store clips as they develop story ideas. Clips can be placed in multiple Bins and ultimately used by writers and editors to build a show. The tape vault has been designed to create ALE files from the clip information in the Bins, which can then be exported to AVID or Final Cut Pro. |
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Create bins
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Manage story notes and ideas
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Conduct searches and associate selected clips or transcriptions with a bin
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Create dig lists
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Export bins to editing systems
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Organize the bin as a story outline
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Export to Word, or write a script in PilotWare using a 2-Column Video/Audio Script feature
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SECURITY FEATURES
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Assign Individual Passwords
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Limit Access to Specific Modules
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Prevent Users From Deleting Data
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Restrict Access to Key Records
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REPORTS & PRINTOUTS
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Tape Table / Camera Report
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Tape Check-out Sheet
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Tape Inventory
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Tape Logs & Transcripts
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Status Report for Digitized Tapes
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Clip Into Print Outs
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Bin Reports
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Field Logs or Notes
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Story Idea Outlines
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Scripts: 2-Column Video/Audio
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Print a Full List of Data or Specific Search Results
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NETWORKING
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Server Based
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TCP/IP Client Access--Cross Platform for MAC & PC
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Login From Off-Site With a Static IP and Broadband Connection
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Changes Appear Instantly Across the Network
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Copyright © 2007 PilotWare Systems, Inc. All rights reserved. |
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